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Monday, December 28, 2009

Paying Rent Via Property Management Software

By Layla Vanderbilt

If you're a landlord then you know at the beginning of the month that you have to track down all your tenants and make sure they've paid their rent. If someone hasn't paid rent then you have to print up late payment notices as well as eviction notices if it's a certain amount of days after the 1st. The process itself is very time consuming not to mention there can be many mistakes that are made accidentally. More and more managers are starting to use property management software which allows for renters to make online payments thus making the manager's job a lot easier. There are several different aspects of the software that managers can use to their advantage.

One of the easiest methods for making payments is via an automated withdrawal system. This system is setup not using the internet but in the office between the manager and tenant. The tenant will give the manager the bank account number and routing info and then sign a paper consenting to the automated payments. If the bank account doesn't have the proper funds in it then the tenant will often be charged the fees that the landlord gets charged. However the problem is that managers are unable to edit the amount that gets charged to tenants. This means that any other charges, such as water, will have to be a separate payment.

In most other cases you can also go on the internet and set up accounts where you can pay via credit or debit card. This is very effective as tenants can pay their sewer, water, and rent all in one since they can specify the amount that they want to pay. The system will also keep a running tab on the payments and when they were made. This makes it easier for the tenant or manager to view the payment history. Unfortunately there are a few downsides to this method. In some cases you may have to worry about insufficient funds or fraudulent credit cards. While these cases are rare the management can get charged a 2% or 3% fee by the card company.

Finally you can also set up an online payment system where you use your bank account to pay your rent but it's not automated. This system works best as there are no fees as there would be with credit cards.

The online software helps managers be more organized and makes their lives a lot easier. If they ever need to look up anything it's all in the computer and very easy to do so. - 23208

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